People: A Forgotten Element of Technology Transformation

Enterprise transformation demands technology to work and people to adopt it. The “people” component of enterprise transformation can make or break digital transformation. If people within the organization are given the right tools and are enabled and empowered to use them, they can achieve the desired intent of technology transformations. CIOs enable adoption by championing comprehensive change enablement programs that focus on people. Organizations that do not sufficiently budget for change enablement fail at enterprise transformation because people do not adopt the new technology, instead reverting to previous processes or finding alternatives.

While strong ROI is compelling, so is the fact that people issues are one of the top enterprise risks. In 2020, the SEC introduced, and the International Organization for Standardization supported, the first regulatory standard (ISO 30414) that prescribes employee experience as a part of enterprise value. ISO 30414 reflects the enterprise risks of neglecting the people aspect of corporate activities, and it shines a light on the contributions of an organization’s people.

How do organizations begin addressing people issues as part of enterprise transformation? To avoid failure by underestimating the people component, change enablement should start at the very beginning – at project identification. Stakeholders must be in initial conversations about technology transformation. They bring value as they offer viewpoints on impact to job functions, which opens a dialogue on guided support and remediation.

Protiviti

To ensure successful change enablement with a shared-risk, shared-gain approach, organizations should:

• Commit to change from the C-suite level down
• Establish a North Star, which is the key measurement of success in an organization
• Align strategy with vision
• Create a transformation management office at the outset

Start with a Commitment for Change at the Top

Having an executive leadership team that is committed to the transformation at the outset is critical to transformation success. Sharing progress toward achieving KPIs and metrics reinforces that commitment. The organization’s people need to feel they are significant players in the rewards and risks of transformation and CEOs who constantly communicate about the difference that people make and their impact on brand or the customer experience move the needle towards adoption and increased ROI.

Create opportunities to talk about the digital transformation, frequently. We suggest leaders constantly reinforce their commitment to the transformation through town hall meetings and frequent interoffice communications that illustrate metrics to prove progress and impact.

Establish a North Star

A strong vision, a North Star that informs direction supports change enablement, highlighting   the desired future state, what the change will accomplish and how it impacts the organization. The key elements of vision should include:

• Return on expectation – A focus on financial transformation, metrics and results of the desired state, based on investment and impact to the business
• Structure – The operational transformation structure and the organization’s aspirations for a future state
• Culture – The heart and soul of an organization
• Customer – Why customers choose to do business with the organization
• Employee values – Organizational value and the people management required for the strongest employee experience

Align strategy with vision

Strategic objectives enable vison to become actionable so results can be achieved. Analyzing metrics and KPIs along the transformation journey helps guide decision-making towards the stated strategy. When the cascade of vision, strategic objectives and metrics align, organizations are well-positioned for optimized ROI.

A dashboard of KPIs and metrics to demonstrate progress and people’s efforts in making a difference supports vision and transparency. They are tangible tools that demonstrate and track progress and can be leveraged to explain the reasons for detours or modifications to the transformation journey.

Create a transformation management office at the outset

Implementing change enablement at the very beginning of a transformation is essential. Introducing change enablement late in the journey, such as during implementation, causes people to disengage and not feel a sense of ownership. As a result, implementation often fails, budget overruns impact ROI and the benefits of transformation are diminished. Comprehensive transformation processes should focus on activities and deliverables that:

• Identify and align
• Document and map
• Design and develop
• Implement and adopt
• Facilitate feedback and improvement
•  

The transformation office consists of a change enablement team with roles to ensure the most impactful implementation possible. Ownership and responsibilities are defined with team members working in unison from a single plan for the highest level of engagement, ownership and adoption of the change.

Roles in the transformation office may include change lead, change agent, change champion team member, training coordinator, training developer, communication coordinator and communication developer.

The collaborative role of the C-suite

CIOs must have a direct seat at the C-suite decision table, rather than indirectly reporting through another executive. CIOs must speak the language of the business by focusing on the “why” of change and tying it to the business need.

The C-suite and other leaders must be role models of change, and C-suite members must be aligned with the CEO. People are watching and absorbing even if they are not vocalizing their thoughts. The C-suite should watch for signs of disengagement and adjust accordingly to maintain people’s interest and ensure they feel seen and heard.

To boost buy-in, leaders should demonstrate resilience, energy, support, patience, ethics, courage and trust. Leaders and change-enablers should be approachable and open to feedback. Executives should also ensure that their communications are consistent with their actions and that it all ties back to strategic objectives, vision and corporate values.

What should companies do now?

Implementing change enablement with adequate funding at the start of enterprise transformation is essential, allowing for increased people buy-in and heightened ROI. As importantly, aligning activities and deliverables with the organization’s vision, strategic objectives and metrics positions companies for successful enterprise transformation. To move forward, organizations must know where they have been. For that reason, organizations should evaluate past change initiatives to assess past “people” approaches and make adjustments accordingly.

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Connect with the authors:

GhislaineEntisle

Managing Director, Digital Transformation

KathieTopel

Director, Operations Improvement